This policy sets out how we use and protect any personal information that you give us.
We may change this policy from time to time by updating this page. You should check this page periodically to ensure you are happy with any changes.
Fair Processing Notice
Why does Proximo collect and store your personal data?
Proximo provides claims handling services in connection with insurance related claims. Proximo is Authorised and Regulated by the Financial Conduct Authority.
As part of our business, we retain and process personal data to enable us to provide claims advice. Personal data is provided to us by various routes: for example, data sent to us by insurers about their customers and others, data provided to us by other third parties and data sent to us direct.
We will process your personal data (which may include sensitive personal data) in accordance with the General Data Protection Regulation (2016)
We will also ensure that confidential information provided to us by our clients remains confidential; that it is not disclosed to others, except as may be required to deal with their matters and with appropriate consent, or as may be required by law, including in the detection and prevention of crime.
We may share your personal data with others, for example, insurers and their representatives, crime prevention agencies, including the police, and suppliers to our business. If we do so it will only be done it is comptatilbe with your original concept you gave us an in order to progress your claim more efficiently. We may process data through various validation and counter fraud-databases to help us check information provided and assist in the prevention and detection of crime. We may use your personal data for internal training and development purposes.
We will ensure that any third parties who are given access to your personal data are made aware of their duty to keep the information secure and of their obligations under the GDPR; we will also ask our suppliers to ensure that an adequate level of protection and security is applied to your data.
We will endeavour to keep your personal data accurate and up to date and ensure that access to, or disclosure of your information is controlled strictly. We will not keep your information for longer than is necessary; in some instances the law prescribes the length of time information should be retained for, but in most cases we will use our discretion to retain information for as long as it may reasonably be required in connection with our normal business activities and in accordance to our Data Retention and Archiving Policy.
You have the right to request access to your personal data, request correction of inaccurate personal data, object to data processing or request your data erasure; please address all requests to the Managing Director, Proximo Limited, Park House, Chantry Court, Sovereign Way, Chester, CH1 4QN using our Consent Form available on request or on www.proximo.co.uk.
** Under the GDPR, Personal Data is defined as data that relates to a living individual who can be identified:
(a) from that data, or
(b) from that data and other information which is in the possession of, or likely to come into the possession of, the data controller, and includes any expression of opinion about the individual, and any indication of the intentions of the data controller or any other person in respect of the individual.
Personal data will therefore cover details such as name, address, telephone number, and date of birth, financial information and the nature of any legal services requested.
Under the GDPR, certain data is classified as ‘sensitive personal data’, for example information relating to:
– racial or ethnic origin;
– religious or other beliefs of a similar nature;
– a physical or mental health or condition;
– sexual life
– the commission or alleged commission of any offence.
What information do we collect?
In general, you can use this website without giving us any information. However, additional services may be available to you in return for providing certain information about yourself.
We may collect the following information:
– name and job title
– contact information including e-mail address
– occupation and company details
– interests in order to provide you with details of our products and services
– other information relevant to the recruitment process
What do we do with the information we collect?
We use this information to provide you with a better service, and in particular for the following reasons:
– internal record keeping
– to improve our products and services
– send information to you which we think you will find of interest
– provide information relating to you or others if you indicate that you want to receive marketing material or similar communications
– recruitment and selection purposes
– to pass your details to accountants, consultants and other professionals, for the purpose of obtaining professional advice and complying with our contractual obligations
If you have supplied contact details we may contact you by e-mail, phone, fax or mail.
Whom do we share this information with?
We will not transfer, disclose, sell, distribute or lease your personal information to third parties other than our partners, employees and agents of Proximo to administer any accounts, products and services provided to you by Proximo now or in the future unless we have your permission or are required by law.
How to get copies of or amend the information we have collected
You may request details of personal information which we hold about you under the GDPR. If you would like a copy of the information held on you please put your request in writing to the Managing Director, Proximo, Park House, Chantry Court, Sovereign Way, Chester, CH1 4QN.
If you think any information we have about you is incorrect or incomplete, please write or e-mail us as soon as possible. We will correct or update any information as soon as possible.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect on line.
We may link to other websites which are not within our control. Once you have left our website, we cannot be responsible for the protection and privacy of any information which you provide. You should exercise caution and look at the privacy statement applicable to the website in question.